Privacy
Policy

Purpose and application

This Privacy Policy applies when you visit our website, request information, ask for a proposal, communicate with us, or use a service provided by King Commodity Group. It describes the categories of information we may handle, the reasons for handling it, the circumstances in which it may be disclosed, and the choices available to you.

Our services are designed for business customers and business representatives. If you provide information on behalf of an organization, you represent that you are authorized to provide the information and to receive communications concerning the organization’s procurement needs.

Information you provide

We may collect contact and business information that you choose to provide, including your name, business email address, company name, job role, telephone number, business address and preferred method of communication. We may also receive information about your purchasing requirements, supplier lists, product or material specifications, expected quantities, desired delivery periods, purchase-order status, inventory concerns, budgets, internal approval steps and other operational details relevant to the requested service.

Communications may include questions, meeting notes, corrections, feedback, documents, spreadsheets and records you send during an engagement. Please do not provide payment-card data, banking credentials, government identification numbers, personal health information or other sensitive personal information that is not necessary for procurement coordination.

Information collected through the website

When you use the website, technical information may be generated automatically. Depending on the Shopify theme, store configuration, browser settings and enabled services, this may include internet protocol address, browser type, device type, operating system, approximate region, referring page, pages viewed, session timestamps and basic interaction information.

The request form supplied with this website is designed to validate completed fields and display an on-screen reference message without transmitting or storing the entered information. If the website owner later connects that form to Shopify, email, a customer relationship system or another service, this Policy should be reviewed and updated before the connected form is made available.

How information is used

We may use relevant information to understand purchasing needs; prepare a proposed scope; coordinate procurement tasks; research and compare suppliers; organize purchase-order information; review inventory and demand inputs; monitor agreed supplier indicators; maintain project records; answer questions; manage scheduling; improve internal workflows; protect the website; comply with legal obligations; and establish, exercise or defend legal rights.

We do not use business information to provide financial services, process payments for clients, execute trades, or buy or sell regulated commodities on a client’s behalf.

AI-supported analysis

Some services may use AI-supported tools to help organize information, identify patterns, structure comparisons, summarize records or prepare draft planning materials. AI output is treated as working material and is subject to human review. It may be incomplete, outdated or inaccurate and should not be treated as a substitute for client review, supplier verification, professional advice or final business judgment.

We seek to limit information used with AI tools to what is reasonably necessary for the task. Clients should identify information subject to confidentiality restrictions before providing it. Where appropriate, data may be summarized, minimized or separated from direct identifiers before analysis.

Legal bases and business purposes

Depending on the context and applicable law, information may be handled because it is necessary to respond to a request, prepare or perform an agreement, pursue legitimate business interests, comply with a legal obligation, protect rights and systems, or because consent has been provided. Legitimate interests may include operating a business-to-business service, maintaining accurate project records, improving workflows, preventing misuse and communicating about a requested service.

When information may be shared

Information may be shared with service providers that support website hosting, file storage, communications, analytics, security, document management or business operations, but only to the extent reasonably necessary for their role. Information may also be disclosed to professional advisers, insurers, auditors or authorities when required by law or reasonably necessary to protect legal rights.

Supplier-related information may be shared with a supplier only when the client has authorized outreach or when disclosure is otherwise part of the agreed scope. We do not sell personal information for money. We do not authorize service providers to use engagement information for their own unrelated purposes.

Shopify and third-party services

This website may be operated using Shopify. Shopify and other enabled providers may process technical or account information under their own terms and privacy documentation. Their practices, retention periods and security controls are managed by those providers. Links to legal pages are provided in the footer of the website, including a separate Cookie Policy describing categories of cookies that may be used.

If you choose to communicate through a third-party platform, that platform may independently collect information. Review the relevant provider’s privacy settings before submitting information.

Retention

We retain information only for as long as reasonably necessary for the purpose for which it was collected, including to respond to inquiries, provide services, maintain business and tax records, resolve disputes, enforce agreements and meet legal requirements. Retention periods vary according to the type of record, contractual commitments, operational need and applicable law.

When information is no longer required, we may delete, anonymize or securely archive it. Backup copies may remain for a limited period until they are overwritten through ordinary system processes.

Security

We use reasonable administrative, technical and organizational measures intended to protect information against unauthorized access, loss, alteration or disclosure. Measures may include access restrictions, account controls, reputable service providers, software updates and reasonable data-minimization practices.

No website, transmission method or storage system can be guaranteed completely secure. Clients remain responsible for selecting appropriate transmission methods, restricting access within their organizations and avoiding unnecessary sensitive information.

Your privacy choices and rights

Subject to applicable law, you may have the right to request access to personal information, correction of inaccurate information, deletion, restriction, portability, or information about categories of collection and disclosure. You may also object to certain processing or withdraw consent where processing depends on consent. We may need to verify identity and authority before completing a request.

Business contact records, completed contractual records or information required by law may not be eligible for immediate deletion. We will explain any material limitation that applies to a verified request. We will not unlawfully discriminate against an individual for exercising an applicable privacy right.

Colorado and United States privacy matters

Residents of Colorado and other states may have rights under state privacy laws when the relevant law applies to the business and processing activity. Because eligibility and exemptions vary, each request is evaluated under the law applicable at the time it is received. An authorized agent may submit a request where permitted, subject to verification of authority.

We do not knowingly use personal information for targeted advertising or profiling that produces legal or similarly significant effects through the procurement services described on this website.

Children

The website and services are intended for business users and are not directed to children. We do not knowingly collect personal information from children under 13. If you believe a child has provided information, contact us so the situation can be reviewed and appropriate action taken.

Changes to this Policy

We may revise this Privacy Policy when services, technology, legal requirements or business practices change. The “Last updated” date identifies the latest published version. Material changes may be highlighted on the website or communicated through another reasonable method when required.